Deliverables, Ethics, DMP, Other Reports for Project

WP1

Description
At the beginning of the project implementation, a Kick-off Meeting will be held in Paris with consortium partners, in order to ensure a common understanding of the project and to confirm the expectations of DG HOME concerning results and proposed activities. The Kick-off Meeting will coincide with the first Management Committee Meeting, during which representatives of the members of the Consortium will meet to:

  • define the composition of the Management Committee which should be in principle composed of: Project Director; High Level Advisor; Project Managers from each consortium partner and Financial Manager.
  • clearly allocate tasks and responsibilities,
  • involve all relevant staff in planning and decision processes,
  • discuss preliminary dates for Management Committee periodic meetings.

Dissemination Level
Confidential, only for members of the consortium (including the Commission Services) – for more information, contact info@transtun-project.eu

Description
This activity will include the creation of a project website including information about the project, partners, updates on key activities and will be linked to the project partner websites to increase its visibility. The website will have dedicated spaces for targeting users and stakeholders’ collaboration. In addition, a private working space for partners will be activated for collaborative online work inside the partnership and the Go-To-Meeting tools will be used to facilitate the organization of conference call among the team members as well as online interviews. The Communication manager will be tasked to update contents of the website under the coordination of the WP leader.

Dissemination Level
Public – WP1 – D1.2 – Project Website

Description
Updated information to evaluate the state of implementation of the project against set milestones and the financial situation of the project, as well as whether the project is on track towards achieving its objectives, detailing where there are serious delays and/or obstacles. It highlights progress against planning, key activities undertaken, obstacles hampering project progress and proposed solutions, utilisation of resources. Progress Reports will be also the occasion for Consortium to analyse how to ameliorating Project management, highlighting best practices and weaknesses. The report will be submitted to DG Home including in Annex all outputs produced by the project in the reference period.

Dissemination Level
Confidential, only for members of the consortium (including the Commission Services) – for more information, contact info@transtun-project.eu

Description
Project Director and Representative(s) from each partner will participate to face-to-face meetings every six months and will be in contact on a monthly basis to ensure coordination of Project activities

Dissemination Level
Confidential, only for members of the consortium (including the Commission Services) – for more information, contact info@transtun-project.eu

Description
Financial monitoring tools will be updated monthly in order to keep track of expenditure and adapt the financial plan accordingly.

Dissemination Level
Confidential, only for members of the consortium (including the Commission Services) – for more information, contact info@transtun-project.eu

Description
Quality review will be performed constantly on all internal and external deliverables, following a three-steps approach.

Dissemination Level
Confidential, only for members of the consortium (including the Commission Services) – for more information, contact info@transtun-project.eu

Description
The project activities will be formally concluded by a closure event, which will take place in Brussels for highlighting the Project European dimension. The event will be open to all EU Members States as well as EU Institutions and Agencies, institutional stakeholders, private sector representatives and international organizations dealing with road and rail tunnels’ security. The estimated number of participants is 50 (out of which 40 sponsored by the project). This event will be the occasion for sharing the project’s outcomes and deliverables as well as for calling for follow-up activities which will ensure sustainability of project’s results. It will represent also the most important visibility moment for the entire TRANSTUN outputs, as well as networking platform created among security managers of EU tunnels.

Dissemination Level
Public – WP1 – D1.7 – Closure event

WP2

Description
Novadays, Ouvry and SAFE will coordinate a team of experts covering a multi-disciplinary work including legal, technical and financial experts with end users and target groups in order to better align test protocols and procedures, leading to better protection of cross-border critical infrastructures against of chemical threats and other hazards. This work Package will focus on the methodological considerations of a national and trasnational risk assessments comparing the protocols and procedures of the Members States involved in the pilot sites selected. Identification and classification of the cross-border tunnels risks will consider not only a single-risk determine the singular risk (i.e. likelihood and consequences) of one particular hazard and assessments and multi-risk scenarios. A robust methodology for defining diverse chemical threats scenarios in cross-border tunnels will be take into account correlations among other hazards.

In terms of specific tasks, the risk assessment will examine existing data on current security procedures (Key Maintenance Procedures & Key Management Procedures), and protocols (external, internal nodes secure communication protocols, Key Distribution Protocols, existing routing protocols, security protocols).

Secondly, it will review the existing case studies related to CBCI protection and resilience against chemical attacks/events that collecting the key findings, from the fields of resilience engineering to risk governance, allowing identification of key issues underlying the potential risks. Furthermore, successful cross-border cooperation on CI should be taken into consideration to the design of the methodology risk assessment. In more details, the analysis tasks will encompass:

Assessment of state of the art based on:

– Review of national regulation and circulars relating to the underground works security in relation with terrorism or industrial chemical accident, focused on the most concerned countries like France, Italy, Spain, Belgium, Germany, Austria; including the European Agreement concerning the International Carriage of Dangerous Goods by Road (ADR)

– Highlighting the differences between the different national procedures, protocols and circulars

– Support of the CNCMFE – NRBC-E (French National military-civilian center for CBRN training and exercise)

– Review of the Internal procedures of the private CI operator

–  Collaboration with existing EU programmes, like ENCIRCLE, dealing with the consolidation of the EU CBRN communities of suppliers and end-users, and ENOTICE, the European Network of training centers to consolidate the database available in their own network

Assessment of existing case studies, including, as examples

– Council Decision 2008/617/JHA of 23 June 2008 on the improvement of cooperation between the special intervention units of the Member States of the European Union in crisis situations
Based on this Council Decision, a collection of available data from previous cross-border exercises will be realized and analyzed to highlight the needs and gaps already identified on chemical accidents linked to ECI
Some examples:
o The JEROME project (which dealt with capabilities and interoperability for joint RO-BG cross-border first responder intervention to chemical-biological-radiological-nuclear-high yield explosive emergencies).
– The European Programme for Critical Infrastructure Protection (EPCIP) based on council directive 2008/114/EC of 8 December 2008 on the identification and designation of European critical infrastructures and the assessment of the need to improve their protection, provides an excellent basis to collect synthetic analysis of past experiences, in particular through the projects funded under the Prevention, Preparedness and Consequence Management of Terrorism and other Security-related Risks programme (CIPS), such as:
o Terrorists Targeting Railways Infrastructures
o Strengthening of the potential of services responsible for critical infrastructure protection in the water sector in crisis situations
o READ : Resilience Capacities Assessment for Critical Infrastructures Disruption :
o Critical Infrastructure Protection Against Chemicals Attack
o CIRAS : Critical Infrastructure Risk Assessment Support
o EUCONCIP : European Cooperation Network on Critical Infrastructure Protection
o REMPART : Development of a risk assessment toolbox for the prevention and reduction of terrorist attacks on metro and light-rail critical infrastructures
– Channel Tunnel
o Channel Tunnel Intergovernmental Commission
o The IGC regulation on safety of the Channel Tunnel of 6 February 2013

Dissemination Level
Confidential, only for members of the consortium (including the Commission Services) – for more information, contact info@transtun-project.eu

Description
The Cross-border Critical Infrastructure equipment & process Workshop will be organized with main stakeholders involved with the aim to improve infrastructure resilience and protection under potential chemical threats. The workshop objectives are to: 1) Define the protocols and procedures used by the stakeholders. 2. Establish meaningful partnerships that result in sustained use of effective protocols, equipment, and procedures, by the communities responsible (operators, owners, authorities, emerging rescuers, law enforcements) of cross-border critical infrastructure in tunnels (CBCI).
The workshop will be organized as a one-day event in Paris. It will tentatively present the following agenda:
Morning
1) Introduction to risk assessment concept and explanation of its importance
2) Explanation of CBRN risks and the importance of protecting critical infrastructure from an attack or accident
3) Discussion on network of cross-border tunnel operators within the EU
Afternoon
4) Break into smaller sections to discuss particular details and issues: split groups so that there is a mix of law enforcement/first responders and operators, to better understand the needs of each other, done in a world café setting.
5) Re-join the larger group to present findings of world café

Dissemination Level
Confidential, only for members of the consortium (including the Commission Services) – for more information, contact info@transtun-project.eu

Description
Taking the Frejus tunnel and Mont Blanc tunnel as the pilot infrastructure, the gap-analysis shall cover three phases to derive an optimal solution. Phase one will involve an analysis of equipment systems and process usage over the pilot sites, and in particular how the current equipment and process of the diverse stakeholders involved matched with the best practices. The second phase will analyze three potential target solutions based on the best practices identified, innovative and solid solutions developed by European laboratories under the European Reference Network for Critical Infrastructure Protection (ERN-CIP), in order to carry out critical infrastructure-related security experiments and test new technology, such as detection equipment. Phase three will assess the gaps between the previous two phases and specific requirements and produce a detailed report of recommendations for the Pilot Infrastructure. Live testing will be foreseen to have a hands-on understanding of current protocols and equipment in use at the pilot facilities.

Dissemination Level
Confidential, only for members of the consortium (including the Commission Services) – for more information, contact info@transtun-project.eu

Description
Risk assessments to identify vulnerabilities, interdependencies, capabilities, and cascading effects of impacts on the cross-border critical infrastructure will represent a core set of objectives for the standardized risk assessment matrix. Its real life utilization will depend on its applicability to a Critical Infrastructure – this activity of the WP will ensure a real-life testing is adopted for assessment, operational findings and lessons learned.
A wide variety of threat scenarios will be considered, so that the matrix of the critical assets to be identified shows the possible threats and estimated by an ordinal scale.
So, as result this establish the sequence by which asset/threat pairs will be analyzed and examine the highest ranked and proceed to lower ranked until the consequences are acceptable.
Furthermore, a dimension of cross-border risks shall be included in the definition of the matrix, creating risk maps, depicting spatial distribution of major hazards, of assets to be protected and their respective vulnerability, though the use of Geographical Information Systems (GIS).

Dissemination Level
Confidential, only for members of the consortium (including the Commission Services) – for more information, contact info@transtun-project.eu

Description
A one-day Webinar with 40 people, including security members and relevant law enforcement/emergency responders from all relevant EU MS will be organized to present the results of WP2.
The workshop will be organized as a one-day event in Milan. It will tentatively present the following agenda:
Morning
1) Risk-assessment methodology – presentation
2) Use of risk-assessment matrix – standard section and ah-hoc tailoring
3) Presentation of complete risk-assessment matrix for Frejus or Month Blanc
Afternoon
4) Plenary discussion among network members
5) Replicability of risk assessment process – presentation of voluntary case studies
6) Conclusion

Dissemination Level
Public – WP2 – D2.5 – EU MS Security Managers workshop

WP3

Description
Peer-to-peer activities engaging multidisciplinary groups of experts (from operators and end-users) for the assessment and definition of possible common standards

Dissemination Level
Confidential, only for members of the consortium (including the Commission Services) – for more information, contact info@transtun-project.eu

Description
The formalized final chapter of the guideline related to processes and proticols (responsibility of the will take into account the following points:
• Characteristics of the infrastructure
• Type of operation
• Associated means
• Risk qualification
• Scenarios
• Risk management (operating measures)
• Recommendations

Dissemination Level
Confidential, only for members of the consortium (including the Commission Services) – for more information, contact info@transtun-project.eu

Description
The formalized draft of the guideline related to equipment will take into account the following points:
a) Protective equipment regulation
b) Equipment survey
c) Assess current use of the equipment
d) Production of standardized guidelines on equipment for chemical threats to cross-border tunnels
e) Recommendations

Dissemination Level
Confidential, only for members of the consortium (including the Commission Services) – for more information, contact info@transtun-project.eu

Description
A joint validation workshop in Paris will conclude the activities of WP3.
This workshop will engage simultaneously all the experts that participated to the work of the platforms (total of 30 sponsored participants). The workshop will be articulated as a one-day event divided in three sessions:
a) Presentation of guidelines – focus on processes
b) Presentation of guidelines – focus on equipment
c) Presentation of complete guidelines – tailoring, operational use and future update
The focus of presentation will ensure that guidelines are proposed a s voluntary tool for minimum standards, to be further tailored to individual needs and operational priorities (inter-alia, in connection to the result of a serious risk assessment – see WP2)
The objective of TRANSTUN is in fact to propose common and harmonized basis for work, without the pretention to fully harmonize a complex inter-agency work such as the response to a CBRN event in a tunnel. This pragmatic and tangible approach will ensure TRANSTUN success and a soft trend-setter.

Dissemination Level
Confidential, only for members of the consortium (including the Commission Services) – for more information, contact info@transtun-project.eu

WP4

Description
Scheduling a civil security exercise is an essential step in determining, through working meetings, the type and location of the scenario to be implemented. In addition, and in order to involve all the major actors involved in the security of the structure, a final meeting will be held to validate or change the scenario according to the expectations of each.
As part of this exercise you will need:
– Define the convention of the exercise (rules applicable for all);
– Accompany the writing of the scenario;
– Prepare the logistics phase;
The general exercise will address both a chemical warfare agents (CWA) attack and Toxic Industrial Chemicals (TICs) released from a truck, simulating a 3-5h crisis, with the use of simulants and TICs.
The final scenario will be defined once the risk assessment is completed, in coordination with the security staff of the tunnel (either Frejus or Mont Balnc, selected based on availability and specific framework conditions allowing better exercise implementation in either location).
The exercise agreement must be complete and representative for each actor. Graphic elements of the scenography type make it possible to qualify each stage.
A. Logistics preparation
The logistical preparation of a civil security exercise is essential and has a direct impact on the resulting quality (experience of the group: exercise with more than 300 participants).
The integration of appearances in a stocktaking exercise makes it possible to get as close as possible to the actual conditions that could be encountered in the event of a chemical event. In this sense, it has been defined to distribute the following:
people involved;
deaths;
Absolute emergencies;
Relative emergencies.
Each participant will be identified, briefed and debriefed
The realization of a safety exercise makes it possible to put in real condition the main actors. In this sense and in order to have a relevant analysis of the actions of each and the overall course of the exercise, the group will position observers at strategic points. Their observations will subsequently make it possible to supplement the feedback of experience in a precise way.
B. Administrative preparation
As a follow-up to the working meetings as well as to the final meeting presenting the scenario to the partner services, all the information retained will make it possible to administratively prepare this civil security exercise. It will be set up a number of forms such as observer questionnaire / players’ instructions / exercise synthesis file.
Our suggestion is to use the annual exercise to propose a CBRN exercise.

Dissemination Level
Confidential, only for members of the consortium (including the Commission Services) – for more information, contact info@transtun-project.eu

Description

A briefing will be conducted in which all the players and observers will be invited. Each participant will then be identified and he will be given a specific chasuble to identify him during the exercise.
Depending on the objectives of the exercise, reminder of the timing of scenario may be implemented (i.e. not possible to have a surpire effect considering the specificities of the infrastructures).
During this briefing, the safety instructions to be respected will be presented.
All sheets and questionnaires dedicated to the various participants will be given at this time, accompanied by a pen and a tablet that will allow them to take notes.
An exercise management will give the TOP DEPARTURE.
The training will help answering below questions:
1. Test operational procedures (i.e. guidelines)
2. Test detection equipment
• Do the detection equipment detect what they are supposed to?
• Time for sampling and rapid identification
3. Test protective equipment
We will measure over time :
– The number of first responders to be involved in the crisis management due to staff rotations
– The adaptations to existing processes to be integrated based on developed operational guidelines
– Number of equipment to be used and comparison between standard fire fighters equipment and military equipment (respiratory and PPEs)

The end of the exercise will be given by the exercise director and must be issued after:
• The total evacuation of the critical infrastructure;
• The complete fire extinguishing by the emergency services; if applicable
• The finalization of all the actions undertaken.
After the end of the exercise is given the withdrawal of all materials must be done as soon as possible.
The players’ withdrawal can be done only after census of each and collection of “players” questionnaires. If no one is missing, the players will be released from their function.
The group pays particular attention to the withdrawal times of the material / players to enable the operator to restart his usual activities.

Dissemination Level
Confidential, only for members of the consortium (including the Commission Services) – for more information, contact info@transtun-project.eu

Description
At the end of the exercise, feedback will be drawn up. A set of operational findings and recommendations will be prepared as a result of the debriefing and evaluation phase. This document will be presented at TRANSTUN final event, as a lessons learned and capitalization tool for the project, as well as for the guidelines produced under WP3.
HOT DEBRIEFING
It is necessary to carry out in the hours following the end of the exercise a debriefing of all the stakeholders and the different partner services. The group will animate these meetings and collect all the information exchanged which will feed the feedback.
COLD DEBRIEFING
It is necessary to carry out in the days following the end of the exercise a joint debriefing with the operator and the various partner services.
REX REPORT
At the end of the exercise, the group will draw up a feedback report taking into account the comments of each participant.
The report will address the following points:
– The description of the different steps necessary to set up the exercise;
– The scenario reminder and a summary of the simulated event;
– The actual chronology observed during the exercise;
– The analytical balance sheet of the exercise: positive point (s) and anomaly (s) detected;
– The technical balance sheet: implementation of equipment, specific operation of certain devices, etc. ;
– The assessment of safety of users: analysis of the feelings of the extras on different phases of the exercise (beginning of the event, evacuation, support);
– Areas of progress to implement.
– Record incidents, transfer of contamination
– Calculate cost of the intervention
It should be emphasized that the relevance of this report stems from the analysis of all the questionnaires but also the data transmitted by the operator (current hand, short report, video images, etc.).
It is also essential to enrich this feedback report with information gathered by all partner services (rescue services, authorities, law enforcement and stakeholders of the exercise.). This action can be performed upon receipt of all documents produced by these entities.

Dissemination Level
Confidential, only for members of the consortium (including the Commission Services) – for more information, contact info@transtun-project.eu

WP5

Description

The first target for dissemination of activities will therefore be the operators of tunnels and the first-responders community to have the feedback of experts in protection equipment, protocols, and confront results and ideas. This will be done all along the project course, starting from the first months of implementation.
A specific focus of the project will be dedicated to an early identification and engagement of Security managers from relevant EU operators in charge of cross-border tunnels. These people will be engaged throughout the project in events and workshops, but their role will be crucial for the implementation of WP2.
The workshop of Platform 1 and 2 will in fact constitute the core networking activity to build a community of EU cross-border tunnels security managers.

As from the second year, the consortium will target communities of experts (beyond cross-border tunnels, extending to any tunnel manager in the EU and any interested network/partner), to spread new methods (i.e. guidelines) and equipment. Improvement of protection and capacities will require in parallel to disseminate results towards decision makers and other stakeholders (NGOs, international organizations, national and regional authorities…) in each country. The consortium also plans to disseminate results in other sectors than cross-border tunnels in order to better share experiences and methods among first responders
In addition to engagement through project activities, TRANSTUN will ensure engagement and dissemination (especially in the second part of the project) through effective leveraging of existing, EU and non-EU funded, specialized networks. This specific activity will be implemented by consortium partner Ouvry, in coordination with WP leader SAFE.
Since its creation, OUVRY has developed a network of scientific opinion leaders and governmental experts. OUVRY highly contributes to professional networks, clusters, excellence centres, and standardization as vice president of EDEN cluster, member of SAFE, GICAT and Techtera cluster, Partner of the CBRN institute of Charleroi, Partner of the French Society of Disaster Medicine (SFMC), etc.

OUVRY will rely on his strong network of international and governmental agencies to disseminate the results:
• CBRNe Suppliers : Protective Systems/PPE/Filtration systems/Mask, Detection, Decontamination, Software/Applications, Training, Security and Crisis Management, Trade Associations, EOD/C-IED Robots (Avon, BBI Detection, ECA Group, Bertin, Environics, Hotzone Solutions, Proengin, etc)
• CBRNe Users (Interpol, ICRC, Interpol, Fire and rescue services…)
• CBRNe RTOs (OSDIFE, WIS, UNICRI, FOI…)
• CBRNe Training Centres (ICI, Seibersdorf Laboratories, Joint CBRN Defence Centre Of Excellence …)
• CBRNe Centres, Networks, Associations and Organisations (OPCW, GICAT, EDEN, IAI, GSW, NDI, DG Home Community of Users on Secure, Safe and Resilient Societies…

Dissemination Level
Public – WP5 – D5.1 – Networking Events Reports

Description
A final joint capitalization workshop will be organized in Paris, upon completion of the real-life test and the completion of test debriefing and evaluations. The meeting will also be an occasion to present publicly the work done by TRANSTUN, hence media, Universities, research centres, chambers of commerce, representatives of CI operators, EU institutions representatives, representatives of national institutions and other relevant stakeholders will be invited to attend.
A capitalization paper compiling lessons learned will be prepared and will be then utilized as technical input for the preparation of the Final Report. The meeting will encompass a round table chaired by the project Coordinator and with the intervention of distinguished figures of the sector. Lessons learned from the project will be presented and discussed.

Dissemination Level
Public – WP5 – D5.2 – Capitalisation Paper

Description
Formalized agreement for networking between operators of EU tunnels and relevant end-users

Dissemination Level
Confidential, only for members of the consortium (including the Commission Services) – for more information, contact info@transtun-project.eu